Step 1 \u2013 Give the AI access to the information it needs to analyze<\/strong><\/p>\n\nWe start by giving ChatGPT access to what the week currently looks like and what we need to plan. The easiest way to do this is simply by writing something like this: <\/p>\n\n
Here are my scheduled meetings and activities for next week:Monday: 09:00\u201310:00 team meeting, 17:30 gymTuesday: 13:00 client meeting, 19:00 dinner with friendsWednesday: 08:00 dentist, 15:00 strategy meetingThursday: 10:00\u201311:00 sales meeting, 18:00 kids\u2019 sports practiceFriday: 14:00 delivery meeting, 16:30 after-work with colleaguesI also need time to do the weekly grocery shopping and write at least 3 hours on my new book.<\/pre>\n\nStep 2 \u2013 Ask it to analyze your schedule<\/strong><\/p>\n\nThen you write:<\/p>\n\n
Help me plan my week more efficiently so that I have time for both workouts, recovery, and some planning time for the following week!<\/pre>\n\nStep 3 \u2013 ChatGPT then responds with a structured overview<\/strong><\/p>\n\n\n- Suggestions for when you can schedule short focus sessions between meetings.<\/li>\n\n\n\n
- Time for workouts without conflicting with recovery periods.<\/li>\n\n\n\n
- Reminders to include buffer time between travel and meetings.<\/li>\n\n\n\n
- A clear daily rhythm (morning, focus, meetings, recovery).<\/li>\n<\/ul>\n\n
Step 4 \u2013 Follow-up and Improvements<\/strong><\/p>\n\nAt the end of the week, you can tell your personal assistant how the week went\u2014what went well and what didn\u2019t. This helps the AI assistant improve, as you\u2019re helping it weight its responses so that the advice you get fits you better. <\/p>\n\n
For example, you could write something like this:<\/p>\n\n
This schedule worked well, but I had too little time for emails and planning. How can we adjust it for next week while also including time to make 10 client calls? <\/em><\/pre>\n\nIn this way, the AI learns your style, pace, and priorities\u2014and gradually becomes better at acting as your personal planning partner.<\/p>\n\n
<\/span>Helping with travel plans<\/span><\/h4>\n\nOur AI assistant is also an excellent help when it comes to planning trips. Tell your AI assistant:<\/p>\n\n
\n- Where you\u2019re going<\/li>\n\n\n\n
- When you\u2019re going<\/li>\n\n\n\n
- Who you\u2019re traveling with\u2014whether it\u2019s your partner, friends, colleagues, etc.<\/li>\n\n\n\n
- Tell what you\u2019re interested in doing and what you absolutely don\u2019t want to miss.<\/li>\n<\/ul>\n\n
You could write something like this:<\/p>\n\n
Help me plan my trip. In February, my partner and I are flying to Delhi for a one-week vacation. We\u2019ll be staying in a central location and enjoying culture, as well as good and exciting food. Help me plan the week so we don\u2019t miss the most important sights in Delhi, and also recommend what we absolutely shouldn\u2019t miss eating. <\/em><\/pre>\n\nYour AI assistant will now compile a guide for you and your partner, mixing culture, history, and exciting food experiences. You can then work further with this draft, asking your AI assistant to increase or decrease the number of cultural activities, suggest other dishes to try, and much more. <\/p>\n\n
Here you can see day one and two of the itinerary that my AI assistant suggested when I asked.<\/p>\n\n
Day 1: Arrival & relaxed start<\/strong><\/p>\n\n\n- You arrive and check in at a central location\u2014perfect for walking or taking short taxi\/tuk-tuk rides to save time.<\/li>\n\n\n\n
- Take a walk around the area\u2014for example, around Connaught Place\u2014and perhaps stop by a caf\u00e9 or bar for a relaxed first evening.<\/li>\n\n\n\n
- Dinner: choose something local but not too \u201cwild\u201d for the first day\u2014just to get acquainted with the flavors. <\/li>\n<\/ul>\n\n
Day 2: Old Delhi & Historical Gems<\/strong><\/p>\n\n\n- Morning: visit the Red Fort (“Lal Qila”), one of the great Mughal forts.<\/li>\n\n\n\n
- G\u00e5 vidare till Jama Masjid, Indien\u2019s stora mosk\u00e9 i Old Delhi-delen \u2014 bra att g\u00e5 tidigt f\u00f6r att undvika folkmassor.<\/li>\n\n\n\n
- Lunch: In the area around Chandni Chowk \u2013 here you will find plenty of authentic street food and small hole-in-the-wall spots.<\/li>\n\n\n\n
- Afternoon: stroll through the narrow alleys of Old Delhi, see the commercial areas and old markets (for example Khari Baoli \u2013 the spice market).<\/li>\n\n\n\n
- Evening: perhaps experience the evening light at the fort or simply enjoy a delicious dinner in the area.<\/li>\n<\/ul>\n\n
Of course, your assistant will also provide you with links, images, and other information about the various activities, all to ensure your trip is as good as possible. You can see the full response I received from my assistant in the video below. <\/p>\n\n